• Family Education Rights and Privacy Act (FERPA)

    The Family Education Rights and Privacy Act (FERPA) affords parents and students over 18 years of age (“eligible students”) certain rights with respect to the student’s education records. These rights include:

    1. The right to inspect and review the student’s education records within 45 days of the day the school received a request for access. Parent or eligible students should submit to the child’s Building Principal or the Director of Student Support Services (Upper St. Clair School District, 1820 McLaughlin Run Road, Upper St. Clair, PA 15241) a written request that identifies the record(s) they wish to inspect. The Building Principal or Director of Student Support Services will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

    2. The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate or misleading. Parents or eligible students may ask the school to amend a record that they believe is inaccurate or misleading. They should write their child’s Building Principal or the Director of Student Support Services, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the school decides not to amend the record as requested by the parent or eligible student, the school will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when the school is notified of the request for a hearing.

    3. The right to consent to disclosures of personally identifiable information contained in the student’s educational records except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate education interests. A school official is a person employed by the school as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school board; a person or company with whom the school has contracted to perform a special task (e.g., an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his/her tasks. A school official has a legitimate educational interest if the school official needs to review an education record in order to fulfill his/her professional responsibility.

    4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the school system to comply with the requirements of FERPA. The name and mailing address of the Office that administers FERPA is:
    Family Policy Compliance
    U.S. Department of Education
    400 Maryland Avenue, SW
    Washington, D.C. 20202-4605

    Disclosure of Personal Information:

    The Family Education Rights and Privacy Act (FERPA) requires that the Upper St. Clair School District, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child’s education record. However, the Upper St. Clair School District may disclose appropriately designated “directory information” without written consent, unless you have advised the District to the contrary in accordance with District procedures. The primary purpose of directory information is to allow the School District to include this type of information from your child’s education records in certain school publications and electronic communications. Examples include the annual yearbook, honor roll or other recognition lists, graduation programs, sports activity sheets, the School's athletic or other websites concerning students age 13 or above, a playbill showing your student’s role in a drama production, and other similar content.

    Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent’s prior written consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks, and companies that assist with website creation and administration. In addition, two federal laws required local education agencies (LEA) receiving assistance under the Elementary and Secondary Education Act of 1965 to provide military recruiters, upon request, with three directory information categories (names, addresses, and telephone listings) unless parents have advised the LEA that they do not want their student’s information disclosed without their prior written consent.

    If you do not want the Upper St. Clair School District to disclose directory information without your prior written consent, you must notify the District in writing. The parent or eligible student may refuse to permit the designation of any or all of these categories, with respect to the student, by notifying the child’s Building Principal within 30 days of the publication of this notice.

    The following information is designated as directory information:

    Directory Information Categories:

    • student name, address, telephone number, date and place of birth 
    • awards won and offices held 
    • major areas of study
    • participation in and information related to officially recognized activities and sports 
    • post-high school endeavors, recognition of achievements in academic and non-academic areas
    • recognition of graduating seniors
    • weights and heights of athletes