Welcome Breakfast Summary

BUDGET: $450

TO DO IN ADVANCE OF BREAKFAST:

(1)             Contact committee members about breakfast date.

(2)             Prepare flyer to invite kids and their parents to breakfast.  Sample copies of flyers for each breakfast can be downloaded from the school website.    Copies should be made through Office Depot.   Remember to include an RSVP. (RSVP is helpful in estimating how many people will attend – some bring entire families, while others bring just mom or dad.)

(3)             Use registration information to obtain addresses for incoming Kindergarten and new families. Invitations should be sent out about 2½ weeks before the breakfast and RSVP should be due one week before the event.  Buy envelopes and stamps if necessary.  Give Mrs. Penkrot labels for the envelopes and she will print for you.

(4)             Create/compile new family information folders once RSVP number is known.  Check to see if new folders need to be ordered/labeled.

(5)             Create the school tour schedule and secure tour guides based on number of RSVPs.

(6)             Check the PTO closet for the decorations bin for the breakfast.  Check the coffee and paper goods bins for supplies, as well as the serving plates and utensils available on PTO closet shelves.   It is also a good idea to check bottled juice and water supplies before purchasing as there are often leftovers from previous breakfasts.

(7)             Replenish and/or add decorations. 

(8)             Select menu (see next page for detail).

(9)             Divide shopping among committee members.

(10)       Order bagels (SLICED), specialty items, etc.

THE NIGHT BEFORE THE BREAKFAST:

(1)             Arrange and Cover tables. 

(2)             Decorate.

(3)             Set out serving plates and bowls and paper goods (utensils, plates, napkins and cups). 

(4)             Set up coffee pot.  Mr. Tom usually comes in early and will start the coffee pot if you ask.

(5)             Set up microphone if needed.  The Principal can help arrange this.

 THE MORNING OF THE BREAKFAST:

(1)             Get bagels, ice, any special “last minute” items.

(2)             Organize folders and check-in table.

(3)             Set out food, folders, name tags, pens.

(4)             Relax and enjoy!

AFTER THE BREAKFAST:  Please be sure to return all unused paper goods to the correct bin in the PTO closet.  All serving pieces, utensils and coffee pots must also be washed and returned to the PTO closet shelves.  It is common practice to place leftovers in the teachers’ lounge and/or custodians’ office for their enjoyment.

THANK YOU FOR ALL YOUR HARD WORK TO HELP START THE MORNING OFF RIGHT!!!

SAMPLE MENU:

Following are suggested purchases for approx. 120 RSVPs, including store and quantity.  Committees are always welcome to develop their own menus

“FREQUENTLY ASKED”-ANSWERS

Committee members should keep all receipts for reimbursements.  Reimbursement forms can be downloaded from the school website.  RECEIPTS MUST BE LABELED AND ATTACHED TO THE FORMS IN ORDER TO RECEIVE REIMBURSEMENT.

Committees do not have to account for allergies in the breakfast menu.  Since an adult must attend the breakfast with the student, the adult would have responsibility for the dietary needs of the child.

No food or drink is allowed out of Café Ike at any time.